Microsoft Word Typing Assignments

Formatting and presenting your assignments

Formatting and presenting your assignment correctly is important because almost all assignments include marks for presentation.

This may include marks for things such as formatting and layout, word count, APA referencing, writing style, grammar and spelling.

Before you start your assignment:

  • Check your learning materials, the course page, emails from your lecturer or the assignment question for how it should be presented.
  • Read the instructions carefully, and make sure you understand them and follow them exactly.
  • If you’re not clear about what’s required email your lecturer. You could phone but it’s better to have a record of the answer.

Some lecturers assume that students will know how to present work of the required standard or quality and don’t give specific instructions. If this is the case, follow the general guidelines below.

General guidelines for electronic submissions

File format

  • Most assignments need should be written using MS Word. If you don’t have MS Word go to Office 365 in My Open Polytechnic to download and access your free version.
  • Assignments can be submitted one of the following file formats: .doc, .docx, .xls, .xlsx or .rtf.
  • Do not submit html files, web pages, CAD files, Visio (.vsd), PowerPoint (.ppt), PDF s (.pdf) or zip files unless these are specifically required for your course.

 If you're not sure about the file format required contact your lecturer.

Fonts
  • Use a clear, readable, sans serif font such as Verdana, Calibri, Tahoma or Arial, and be consistent and use the same font throughout.
  • Use black text on a white background. Avoid coloured backgrounds or text in a colour other than black unless you have special permission to use them (for example, if you're dyslexic).
  • Use 11 or 12 point for the body of your assignment.
Spacing
  • Use 1.5 or double spacing and fairly wide margins. This leaves room for the marker’s comments.
  • Leave a blank line between paragraphs.
  • If the questions are short, leave a blank line between each question. If they are long, start each question on a new page.
  • Left-justify your work (also known as left-aligned). Block-justified (flush left and right) might look tidy, but it’s harder to read as it can result in gaps between words.
Headings
  • Use bold for headings. Not underlining or italics.
  • Essays do not usually require subheadings; reports usually do.
Title page

Most assignments require a title page, which should include the following:

  • the title and number of the assignment
  • the course number and name
  • the due date
  • your full name and student number.

This information should be centered, starting approximately one third of the way down the page.

Numbering
  • Number all pages except the title page.
  • Tables and figures must be numbered and clearly labelled. Table captions are placed above the table, while captions for a figures go below the figure.
  • Don't number the items in a reference list.
Headers and footers

Insert a header or footer on each page (except the title page). It should contain:

  • your name (last name, first name/s)
  • your student number
  • the course number
  • the assignment number
  • the page number.
Word count

Include a word count (the number of words in your assignment) at the end of the assignment, before the references and appendices. Your assignment should not more than 10% under or over the prescribed word count. Remember that the title/title page, reference list and appendices are not included in the word count.

Word count calculator - Massey University website (opens in a new window)

Reference list

The reference list comes at the end of the assignment, and should start on a new page labelled 'References'.

Referencing and avoiding plagiarism

Appendices

Appendices are used for information that:

  • is too long to include in the body of your assignment, or
  • supplements or complements the information you are providing.

Start each appendix (if applicable) on a new page. If there's just one appendix label it ‘Appendix’ without a number, but if there are more than one label them Appendix A, Appendix B, etc. In the main text of your assignment, refer to the Appendix by the label, e.g. Appendix A.

Tops and bottoms of pages

Check the top and bottom of your pages to ensure they avoid:

  • widows - single lines of text at the top of a page
  • orphans - first lines of paragraphs at the bottom of a page
  • tombstones - headings or subheadings alone at the bottom of a page
  • split lists – lists that are divided between two pages (if possible).

General guidelines for hard copies

Most of the guidelines above also apply to hard copies (printed or hand-written documents). There are also a few additional things to note.

Handwritten submissions

Some courses allow handwritten answers, but make sure you check with your lecturer to make sure this is acceptable. When submitting a handwritten assignment:

  • Print or write on white A4 paper on one side only, using a blue or black pen.
  • Write legibly – if a marker can’t read what you’ve written, your answer might as well be wrong.
  • If you make a mistake, use correction fluid or draw a neat line through the mistake.
  • If there are too many mistakes and your work looks messy, rewrite it.
  • Use a ruler for tables and graphs.
  • Underline headings.
Stapling your assignment
  • Staple multi-page assignments in the top left corner only.
  • Don’t put your assignment in a plastic folder.
  • Attach an 'Assessment Return Sheet' (coversheet) to you assignment. (If you don't have one Contact us).

Related information

Submitting your assignments

Types of assignments

What lecturers want in your assignments

 Word Processing (5 weeks|November 11- December 17)

 

During these five weeks, students will learn and review basic word processing skills. We will finish up this unit with a Holiday project.

Lesson Plans

Week 1 

Every grade level will begin with 5 minutes of keyboarding practice from one of the keyboarding websites on their Activities page.
Next, students will complete the word processing activities below. For kindergarten, the word processing activity is intended to be done together as a class.

Kindergarten
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing (Complete as a Class)
Complete the Fall Poem Generator together.
Have students suggest words to complete the poem, and then use the button to create it. Copy and paste the text into Word. Encourage students to contribute ideas of how you could change the text (font, size, color, justification) and demonstrate the use of clipart and borders (if time).
1st Grade
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
-Techknowledge Practice - Lesson Keying Text
-In Microsoft Word - Review and practice typing the letters of the alphabet (upper & lower case) with the goal of completing all of the letters so that they can practice typing their first and last name. Full Directions Here.
2nd Grade
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
-Techknowledge Practice - Lesson Keying Text
-Students will open the Cut and Paste with Numbers Word document from the activities page (full directions here). They will need to solve the math problems and cut and paste the number pictures for their answers.
3rd Grade
Individual Student Practice
5 Minutes of Keyboarding Practice
Optional Thanksgiving  3D Pumpkin(See directions at the end of page) 

Word Processing
-Techknowledge Practice - Lesson Keying Text
-Students will open the Copy and Paste - Push and PullWord document from the activities page (full directions here). They will need to copy and the images and paste them in the appropriate column for push and pull.
4th - 5th Grade
Individual Student Practice

5 Minutes of Keyboarding Practice

Optional Thanksgiving  3D Pumpkin(See directions at the end of page) 


Word Processing
-Techknowledge Practice - Lesson Keying Text
-Students will open the Copy and Paste - Animal Classification Word document from the activities page (full directions here). They will need to copy the animal images and paste them into the appropriate classification.

Week 2 

 


Week 3
Every grade level will begin with 5 minutes of keyboarding practice from one of the keyboarding websites on their Activities page.
Next, students will complete the word processing activities below.

Kindergarten
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
Techknowledge Lesson - Keying Text
Students create a  sentence. (Ex. I like turkey. )with a capital and a period. Then demonstrate how to change the color and font style.
1st Grade
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
-In Microsoft Word - Have students complete the Jingle Bells Activity. Students open the word processor and increas the font size. Teach students how to use the Backspace and Undo buttons to fix mistakes. Students type the words to Jingle Bells on their document and then insert the clipart for the various words.
2nd Grade
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
-Students will open the Living and Non-Living Copy and Paste Word document from the activities page (full directions here). They will need to solve the math problems and cut and paste the number pictures for their answers.
3rd - 5th Grade
Individual Student Practice
5 Minutes of Keyboarding Practice

Word Processing
-Students will complete a fun activity were they will learn how to insert and manage clipart and text boxes for illustration and annotation (full directions here). Students will insert clipart of a monkey (or other appropriate animal if you so choose) and use text wrapping to position the monkey in the middle of the page. The students will then insert text boxes for Head, Shoulder, Knees, and Toes. Instruct the students to change the font size to 24 and change the font style. The directions for this are very detailed and include screenshots that were obtained in Office 2010.


Week 4 

Students will complete the Thanksgiving Activities that are found below using the word processing skills that they have learned.

Kindergarten
Word Processing
In KidPix - Students will type "Happy Holidays" and decorate their picture by adding clipart or stamps, and changing the font.
1st Grade
Word Processing
Students will create a Holiday card or sign in Microsoft Word and decorate their card/sign by making the text an appropriate size/font/color, and adding clipart.
2nd - 5th Grade
Word Processing

Students will create a Happy Holidays Greeting. Students will format their text with font styles and use appropriate font sizes to fill up a single page. They will also add clipart of appropriate sizes and wrap text appropriately if needed (3-5). See examples on this page. 

 

Week 5 

Grades K-5th

Students will finish any of their Word Processing activities and  visit Holiday sites that are posted.

Optional Thanksgiving Pumpkin

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 This is an optional activity. You will need  Orange and green paper and the templates below.

The students type what they are Thankful for in the template and change the fonts to their preference.

Then they can be cut and put together with a brad. (Ask teachers for supplies)

 

 Pumpkin Template

3D Pumpkin Typing Directions 

Assembly Directions 

 

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